 Special Events Topics
I. Book Fairs
Guidelines For Running A Book Fair A. Before planning your Book Fair, get approval from your principal.
B. There are two types of Book Fairs.
1. One type selects the books for you to sell.
2. Another type allows you to choose the books you want to sell.
Commissions vary with the different companies.
C. Because a Book Fair is not considered a fund raising activity, it is not necessary to fill out Form SB 22800 (Agreement for School Activity.) This is true regardless of who is running the Book Fair – the media specialist, the PTA, or the classroom teacher.
D. Contact the company you want to deal with and set up a date for the Book Fair.
E. Enlist volunteers to help monitor the books on display and to collect monies.
F. Arrange a secure area for the displays. The books should be in a confined area where only one exit is available.
G. Arrange publicity for the Fair – e.g., a newsletter to the parents, posters, intercom announcements, etc.
H. Set up a schedule of classes with your teachers – one session for viewing and another for choosing and buying.
I. Get a sales-tax chart and post where you collect the monies. Some companies will send you these.
J. Secure an adding machine if possible. It makes daily tallies easier.
K. Make arrangements with your bookkeeper or secretary concerning the best time to turn in the money each day.
L. The book fair company will inform you how they want to receive their payment.
Suggestions for Collecting Book Fair Monies
1. Consult bookkeeper for best time for daily deposits. Request a Florida sales-tax chart. 2. Be sure to have adequate change (coins & bills) for the next business day. 3. Use the "Report of Monies Collected" form for purchases totaling $19.99 or less (including tax). Indicate student name, date, and total amount of purchase. No receipt will be given to the purchaser; this sheet serves as the record of purchase.
4. For purchases totaling $20.00 and above, use a student receipt book. Each person purchasing $20.00 or more will be given a receipt. The receipt should include student name, total amount, and amount of purchase. 5. For assured accuracy, a calculator or adding machine should be used. All purchases must include Florida’s sales tax. 6. Sales to teachers, aides, parents, etc. should be handled in the same manner as students (using a receipt book or monies collected form). 7. Monies collected should be turned in daily to the bookkeeper for official receipting. Monies collected forms should be properly totaled. 8. The total money turned in should agree with the total on the monies collected forms plus the total of the student receipts. 9. These forms should accompany the money collected when turned in to the bookkeeper so that she can agree these totals. 10. Please wait for the bookkeeper to count the money and issue you an official receipt for the total. 11. Use the following guide for calculating profits and payment to the book fair company. The figures will change according to profit differences and collected monies as follows:
Total monies collected (including tax):
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$600.00 |
To determine amount of sales before taxes, divide line #1 by 1.075 (Florida’s 7% sales tax):
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$563.39 |
Deduct line #2 ($563.39) from line #1 ($600.00) to determine sales tax:
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$ 36.61 |
Enter school’s percentage of profit:
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20% |
Multiply line #2 by line #4 to calculate school’s profit:
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$112.68 |
Deduct line #5 from line #2:
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$450.71 |
Amount of check to book fair company – add line #6 and line #3:
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$487.32 |
The Jim Harbin Student Media Festival is a competition designed to encourage students to communicate through media production and to recognize and reward outstanding presentations. It is open to students in grades K-12 and college. Entries are divided into five grade classifications (K-2, 3-5, 6-8, 9-12, and post-secondary), and competition is between entries of the same medium within that age group.
The Hillsborough Association of School Library Media Specialists (HASLMS) annually sponsors the county-level competition. The committee responsible for coordinating the contest notifies all schools of deadline dates, rules and regulations. The county competition is held in April/May. All entrants receive a certificate, and winners receive a trophy.
First-place county winners advance to the Region 4 competition in May. Regional first-place winners advance to state-level competition in June. An award ceremony is held at the Florida Association of Media Educators (FAME) conference in the fall for all state winners. First-place state winners are eligible to compete at the international-level competition, sponsored by AECT.
Categories for the competition (which are subject to change each year) are Animation, Comedy, Documentary, Drama, Instructional, Music Video, News and PSA.
Any copyrighted material used must be cleared with the producer. Written documentation is required. Scripts must be original. Documentation must be provided for all audio and visual copyrighted materials and releases obtained where appropriate. Copyright documentation means the student producer(s) have received written permission for unrestricted use of the music and/or visuals. The term visuals refers to either still prints or video.
III. Celebrations
Teen Read Week - October (approx. 2nd week) For PR materials visit the Teen Read Web Site:
Read Across America Day - March 2, 2001 (Dr. Seuss's Birthday) Additional information and ideas are available at:
Great American Read In - (Middle of Reads Week) One day during the third week of April is set aside to demonstrate that everyone should be involved in reading. Inviting leaders, celebrities, etc. into your school to participate and read to students is encouraged. Packets are made available to media specialists for publicizing the events
National School Library Media Month - April
National Library Week - April, third week
Florida School Library Media Week - April, third week In recognition of the importance of school library media centers, the 1984 Annual Conference of the American Library Association (ALA) passed a resolution establishing the month of April as School Library Media Month. The third week in April is National Library Week, and, by proclamation of the governor of the state of Florida, is also observed in Florida as School Library Media Week. The Florida Association of Media in Education (FAME) supports this event annually and encourages all school library media centers to plan special activities to create a general awareness of the school library media center’s role in providing a better educational environment.
A special presentation is made to the Hillsborough County School Board at an April meeting, and media specialists are encouraged to attend.
IV. Tampa-Hillsborough County Storytelling Festival
The Tampa-Hillsborough County Public Library sponsors an annual storytelling festival every year during April. The event involves hundreds of children gathering to tell stories. The festivities include strolling balladeers, puppeteers, mimes, music and story book characters. An acclaimed feature storyteller as well as professional and semi-professional storytellers are present. If you or your students would like to be a part of the festival and need to know where to start, go to the festival web site at http://www.tampastory.org
The Florida Reading Association Children's Book Award program encourages young children, Pre-Kindergarten through Second Grade, to become enthusiastic about books by soliciting their opinion of the Children's Book Award titles. Each year a state committee selects eight titles for the Children's Book Award from those submitted. The books selected must have been copyrighted within the last five years and
currently in print. Once students have heard or read the books their votes will be tallied and included in the state vote in April.
The Sunshine State Young Reader’s Awards are presented annually to the authors of the books voted as most outstanding by students in grades three through eight in participating Florida schools. The presentation of the awards, sponsored by the Florida Association for Media in Education (FAME) and the School Library Media Services Office of the Florida Department of Education, culminates each year’s statewide reading motivation program designed to introduce children and young people to
noteworthy literature.
The award program is administered by the FAME Sunshine State Young Reader’s Award Committee. The committee seeks nominations of outstanding works of literature for children and young people from school library media specialists to comprise the reading lists for each school year. Teachers and students may make nominations through their library media specialists. All nominations received by the committee are given consideration. All the books are read by persons involved in the selection process, and the final lists are compiled. The Master List of Titles for Grades 3-5 and the Master List of Titles for Grades 6-8 include 15 titles each.
Florida public schools and interested non-public schools are given an opportunity to participate in the award program. Students in participating schools are encouraged to include some of the titles from the appropriate master list in their reading experiences during the school year. At a designated time each spring, eligible students vote on their favorite book from the master list for their grade level. Votes from the statewide balloting are compiled to determine the winners of the Sunshine State Young Reader’s Award.
The authors who receive the highest number of votes in each grade category, 3-5 and 6-8, in the statewide balloting by students eligible to vote will be declared the winners of the Sunshine State Young Reader’s Award for the year. The authors of the winning books will be invited to the annual conference of the Florida Association for Media in Education to receive award recognition and bookends engraved with the award seal. The books receiving the second and third highest number of votes will be recognized as Honor Books. All schools that participate in the award program will receive a certificate of appreciation and seals to attach to the award-winning books.
VII. Florida Teens Read Program
The Florida Teens Read Program is sposored anually by the Florida Association for Media in Education (FAME) to encourage Florida teens to read enjoyable, quality literature that will stimulate imagination, awaken curiosity, and expand horizons, enhance verbal fluency, and foster critical thinking and a lifelong love for reading and learning. You can obtain the current program information in by clicking the link below.
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