I. Student and Teacher Handbook / Pamphlets
Promoting media services for students and teachers needs to be an objective for all Hillsborough County media specialists. One method of achieving this goal is to provide pamphlets or handbooks outlining the usage and services of our media centers.
Please use the following outlines as you develop attractive pamphlets or handbooks for the students and teachers of your school. Some items in the outline may not pertain to your individual school situation, while others may need elaboration. You may also find it helpful to change the order of some topics.
The student and teacher pamphlet or handbook outline sample follows:
A. Student Pamphlet
1. Welcoming statement
2. Individualized media center information
a. Location of media center in relation to school (Some may wish to include a map.)
b. Hours media center open to students (At the elementary level, this will be affected by "open" or "closed" policy.)
c. Learning opportunities provided in the media center:
1 Recreational reading
2 Research
3 Utilization of computers and telecommunications technology
4 Studying
5 Media production
d. Personnel
1Media specialist(s)
2 Secretary
3 Students (assistants or library science students)
4 Volunteers (may wish to name PTA Library chairman)
3. Media center etiquette (At the junior and senior high level, one may wish to refer to the student handbook.)
4. Procedure for visiting the Media Center during the school day (Type of Pass) Example: Teacher must fill out individual passes with only one name per pass.
5. Materials available (may wish to list specific types)
a. Print
b. Non-print
c. Electronic information sources
6. How to locate materials
a. Catalogs, on-line
b. Dewey Decimal System
c. Floor plan
7. Check out and reserve procedures
Description of check out, renewal and reserve procedures used as well as policy for fines and lost or damaged materials.
A. Print
1 Number of books allowed and duration of loan
2 Reference book checkout policy
3 Periodical policy
B. Non-print materials
C. Technology
8. Services offered
a. Library skills
b. Reading guidance
c. Research skills
d. Bibliographies
e. Group book talks
f. Viewing
g. Audio/video taping
h. Presentation software production
i. Transparency production
j. Laminating
k. Digital photography
l. Coin-operated copier
m. Computer research technologies
n. Computer word processing
o. Interlibrary loan
p. Posters, banners, signs, lettering
q. District online databases
r. On-line research
s. Scannring Documents or Images
t. Video production
u. Multimedia/Computer production
v. Daily newspaper and current periodicals
9. Library Programs, Celebrations & Events
a. National School Library Month
b. Teen Read Week/Children's Book Week
c. Book fair/RIF dates
d. Special program dates
e. Jim Harbin Award
f. Intellectual Freedom Award
g. Sunshine State Young Readers (Grades 3-8)
h. Elementary and Middle School Battle of the Books
I. Florida Teens Read
J. High School Poetry Jam
K. FRA Books Program (Primary Grades)
L. Fairy Tale Bowl
M. Story Telling Festival
B. Teacher Pamphlet
1. Welcoming statement
2. Location of media center in relation to rest of school
3. Hours
a. Teacher
b. Student
c. Procedures
1 Student passes (Teacher must fill out individual passes with only one name per pass.)
2 Scheduling of classes
3 Scheduling of groups
4. Personnel
a. Media specialist(s)
b. Secretary(ies)
c. Students (assistants or library science students)
d. Volunteers
5. Types of materials
a. Print (Includes book, e-books and online resources)
b. Non-print 6. Location of materials and technology
a. Floor plan of media center
b. Print materials
1 books
2 reference (Includes online resources)
3 periodicals
4 newspapers
c. Non-print materials
d. Technology Workstations (computers, scanners, printers, digital camera, etc.)
e. Online Public Access catalog Stations
7. Check out and reserve procedures
a. Print
1. Books
2. Reference materials
3. Periodicals
4. Professional
b. Non-print
c. Technology (equipment)
1 Daily
2. Long-term
8. In school services available
a. Class orientation
1. Library/reference/research skills
2. Computer training
3. Book talks
4. Reading guidance
5. Special programs
Book fairs
Contests
Puppet shows, flannel board presentations, etc.
b. Teacher orientation
1. Requests for preview
2. Curriculum planning and enrichment
3. Transparency productions
4. Laminating
5. Copy stand photography
6. Computer training
7. Lettering
8. Poster maker
9. Online research training
10. Still video photography
11. Video production
12. Multimedia/computer production
c . Student and / or teacher orientation
1. Bibliographies
2. Video/audio taping and duplicating copyright free material
3. Audiovisual and production equipment usage and training
4. Presentation Software
9. County services available
a. Technology training
b. Graphic arts
10. Library programs, Celebrations and Events
a. National School Library Month
b. Teen Read Week/Children's Book Week
c. Book fair/RIF dates
d. Special program dates
e. Jim Harbin Award
f. Intellectual Freedom Award
g. Sunshine State Young Readers (Grades 3-8)
h. Elementary and Middle School Battle of the Books
I. Florida Teens Read
J. High School Poetry Jam
K. FRA Books Program (Primary Grades)
L. Fairy Tale Bowl
M. Story Telling Festival
II. Semester Administrative Reports
As it is essential for school administrative staff to be conscious of the vital services and activities offered by the media program, communication with administrators via written activity reports and media program statistics (number of classes visiting the media center, computer usage, etc.) is very important. Links to the Elementary Media Monthly Report and the Secondary Quarterly Media Report are located below.
III. Newsletters
Newsletters are excellent means of communicating with administration, teachers, students, and parents. Newsletters may be released at whatever frequency suits the needs of that media center (monthly, quarterly, each semester, for example). Software programs that can be used to produce newsletters (and other promotional materials as well) are:
Microsoft Publisher and Microsoft Word.
Publisher will produce the most professional looking newsletters and is easy for beginners to use. A sample media center newsletter follows :
IV. Volunteers For The Media Center
Volunteer Application and Time Log
It is good practice to have some general information on your media center volunteers, such as name, address, phone number, etc. in the event you need to contact them. Additionally, each media center should keep a record of the times volunteers work and tally the total for each month of the school year.This information not only helps you plan and organize your support staff activity, but is often requested by your administration as they tally the total number of volunteers and hours for a school-wide report to the district.
A sample of each document can be found here:
V. Surveying Faculty and Staff
It is recommended that each year a survey be conducted for both your students and teachers. One of the major objectives is to determine strengths and weaknesses of the media program; thereby permitting the media specialist to better develop and plan effective programs that can meet the needs of their clientele.
The following samples provide a basis for developing the type of survey that will provide information necessary for program evaluation and improvement:
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